I didn't vote to close, but I agree with it
IMO, asking for the "best way" solution to anything is always story-based because the "best way" is always a function of the circumstances of the story. If you had provided all those story details and then asked what options were available, the question would likely be open.
Unfortunately, most people who ask "best way" questions are not having trouble developing their world (which we help with), they're suffering from writer's block (which we do not help with). The Help Center "on-topic" page tells us:
When asking questions keep in mind that the goal of the site is to help you build your world, not to tell your story.
So, ask yourself this: What rule of my world (which is independent of any story) am I asking about? In regard to your question, the answer is "none."
And if you're not asking about a world rule, then you're asking about your story. Storybuilding is off-topic.
BTW, in regards to my first paragraph, you can't simply remove the word "best" (etc.) and think you've solved the problem. The Help Center "Don't Ask" page states:
To prevent your question from being flagged and possibly removed, avoid asking subjective questions where every answer is equally valid.
This is the problem with idea-fishing (raw idea generation). Every answer is equally valid. The community over the years has realized that there needs to be some latitude in this or some kinds of problems just can't be solved. The answer is this: An unbounded request for ideas is an off-topic infinite list of things and will (and should) be closed. However, a question that is limited with conditions, limitations, and restrictions becomes an on-topic request for a finite list of things.
It should be noted that there will always be ambiguity over what is a finite list of things. Frankly, the more you can bound the list, the more likely your question won't be closed. It's not perfect, but the alternative is to shut list-style answers (and the questions that ask for them) off completely.
And if you think about it, those conditions, limitations, and restrictions are the circumstances of your story that convert the question from an off-topic too-story-based question to an on-topic help-with-my-rule question. And why is that? Because the question becomes an "application-of-technology" (or, in your case, application-of-process") type question. As in, "given the following exhaustive list of conditions, how can I achieve the following well defined result?"